What we do

The Medical Rostering Team is here to support all doctors, consultants and directorate managers across the Trust with information regarding doctors in training rotas, rota patterns, monitoring and rota compliance.

The Medical & Dental Rostering Team provide the following services across both sites:

  • Help support doctors with information and advice regarding rota’s, rota patterns and compliance assurance.
  • Ensure rota design is undertaken in the spirit of collaboration and consultation
  • Ensure rota’s are communicated in good time.
  • Ensure rota’s remain flexible and responsive to changing service needs.
  • Ensure rota’s are compliant against national contractual Terms and Conditions.
  • Ensure rota’s can meet the requirements of a supportive work life balance.
  • Provide management service for all Junior Doctor Exception reports.
  • Provide centrally managed rota services to some departents
  • Provide centrally managed eJob planning implementation service 

Who we are

Angela Wilkinson    
Medical and Dental Rostering Manager

Alison Graham-Smith
Medical and Dental Rostering Adviser/Implementer

Danielle Sadler
Medical and Dental Rostering Adviser/Implementer

Danielle Richardson
Medical and Dental Rostering Adviser/Implementer

Jessica Drennan
Medical and Dental Helpdesk Administrator

Lois Lynn
Medical and Dental Helpdesk Administrator

Catherine Young
Medical and Dental Helpdesk Administrator

Where we are based

Harton Wing, South Tyneside District Hospital.

How you can contact us

All General Enquiries: 
Stsft.medicalrosteringteam@nhs.net
0191 202 4038

Locums:
Stsft.medical.locum.team@nhs.net

Access online rota systems here: 

Medics Online – Doctors login here.
HealthRoster – Roster Co-Ordinators login here.

eJobPlanning – Access login here.

Absence Reporting

The Medical Rostering Team is the main contact for any Doctors in Training (DiT) and Trust Doctors when they need to report their absence.

Who do I contact if I need to report an absence?

Between 08:30 and 16:30 Monday to Friday you must:
Contact the Medical Rostering Team via phone on 0191 202 4038 – if there is no answer please leave a voicemail.

Out of hours, weekends and Bank Holidays:

Contact the DM on-call via switchboard on 0191 5656256 (SRH) and 0191 4041000 (STDH). 

You must relay the following information:

  • Reason for absence
  • If any on-calls are affected
  • How long you expect to be absent
  • Anticipated return to work date - where known

It is important to notify your absence as early as possible so cover can be arranged:

  • Day shifts: Absences must be reported within 2 hours of shift commencement 
  • Night shifts: Absences must be reported before 10:00am 

What happens when I return to work?

When you are ‘fit for work’ you must inform Medical Rostering, even if this is not the same date that you will return to work. Once you have done this, your Directorate Manager will invite you for a ‘Return to Work Interview’ where necessary.

Exception Reporting

The Medical Rostering Team support the administration of the Exception Reporting process. Please click here to view the Guardian of Safe Working page.

Return to Rostering