Staff Lottery

• Tickets/numbers cost £1 per line, deducted from your salary by payroll.
• Once you join the lottery you will be allocated your numbers which will be the same for every draw.
• Draws are conducted monthly; everyone who has paid in previous month (via payroll) is entered.
• Winners will be notified and payment of winnings made shortly after the draw.

• We use a purpose built random number generating draw machine to generate the winning numbers.
• The draw team consist of the administrator and an independent witness to ensure fairness and transparency, the witness changes for each draw.
• Each set of numbers generated by the draw machine is recorded by the administrator and witness, checked against the list of active numbers for that draw, should those numbers be linked to a participant then their win is recorded.
• The machine is activated enough times to generate three sets of owned numbers, the first set being awarded 1st prize, second awarded 2nd prize, etc.. all verified by the witness. This may take multiple attempts as not all numbers within the draw range are owned, all numbers generated by the machine are recorded.

Lottery Draw Winner Notices

18 08 22

11 08 22

If you wish to join the lottery, please download and complete membership form below, returning to:

Corporate Affairs Department
THQ, Sunderland Royal Hospital
Kayll Road
Sunderland
SR4 7TP

or email stsft.charit@nhs.net

Lottery application form

1 Introduction and Legal References

1.1 The South Tyneside and Sunderland Staff Lottery (the Lottery) is registered under the terms of the Gambling Act 2005 with the City of Sunderland. The conduct of the Lottery is regulated by the Director of Corporate Affairs and Legal of the South Tyneside and Sunderland NHS Foundation Trust, who is the “promoter” for licensing purposes.

2 Policy

2.1 Entry to the Lottery is limited to members of staff employed by the South Tyneside and Sunderland NHS Foundation Trust. Payment of entry fees will normally be made by direct payroll deduction from employees’ salaries/wages.

3 Lottery Rules

3.1 No prizes shall be paid or delivered by the promoter to any person other than the person to whom the winning number was allocated. All prizes will normally be in the form of a crossed payable order. Other arrangements can only be made at the discretion of the Promoter.

3.2 Members may join or withdraw from the Lottery at any time. Joining the Lottery will be effected by completing a written application including a signed authority to deduct the appropriate amount from salary/wages.

3.3 Withdrawal will be by one month’s notification to the promoter, or on ceasing to work within the Trust(s).

Weekly paid employees must join the Lottery before they receive their pay for the first week of the month when they join. Staff who leave will only be eligible for inclusion in the draw following their departure if the promoter has received their full payment for that month.

3.4 Draws will be held monthly, normally on the second Friday of each calendar month, in respect of income collected in the previous month. Each draw will be undertaken in public by senior staff as agreed by the Promoter.

3.5 At each draw the appropriate amount of winning numbers will be drawn and allocated as the prizes available in the order of prize value. The highest value prize will be drawn first, then the second, etc. In the event of the winning number being found to be ineligible and therefore disqualified, that prize will be carried forward to the next month’s draw and drawn as an additional prize in that month. No number will be eligible to win more than one prize in any one monthly draw. Individual members with more than one number may, however, win more than one prize each month depending on the numbers drawn.

3.6 If any subscription is not received on the date it falls due, the relevant number will be immediately suspended from the draw until subscriptions recommence. The onus will be on each individual member to ensure that their subscriptions are paid by the date due. If they receive no pay for any one week or month, or there is insufficient pay to cover the subscription due, they must ensure that the amount of the subscription or the balance, therefore, is paid in cash to the promoter by the date when the subscription falls due.

3.7 All winners will be notified in writing. In addition, notices indicating the winners’ units and the winning numbers will be circulated throughout the organisation. The winners name will not normally be circulated.

3.8 The value of prizes distributed shall not exceed 50% of annual takings. The actual prize values will be as stipulated by the Director of Finance and will vary from time to time depending on income received and will be approximately as follows:

1st prize - 35%, 2nd prize - 10%, 3rd prize - 5%

of each month’s income (subject to adequate level of income being received). The number and size of prizes may be varied from time to time at the discretion of the promoter and subject to the 50% limit as above stated.

3.9 The Lottery is legally limited to a maximum gross income of £20.000 per draw and £240,000 in a twelve month period.

Chances will cost £1.00 each per month. Members may purchase as many chances as they wish, subject to the £20,000 maximum stated above.

3.10 Chances will be allocated on first come first served basis. In the event of an over-subscription for chances the additional names will be held on the waiting list. They will be allocated a number as soon as possible. No payment will be deducted from a prospective member’s salary/wages until a number has been allocated.

3.11 Chances must not be sold:

a) by or to persons under 16

b) to members of the general public or patients

c) by staff during official duties in a person’s home.

3.12 The Promoter may vary the entry fee at any time provided that they notify the members in advance by such means as is considered reasonable.

3.13 On receipt of authority to take a reduction from salary/wages a notification will be sent to the members of the allocation chance number or that their name has been placed on the waiting list.

3.14 All net proceeds will be available to the Staff Lottery Funds for the purchase of equipment and service related to the treatment and welfare of patients, or to purchase staff facilities or benefits.  

3.15 The South Tyneside and Sunderland NHS Foundation Trust reserves the right to discontinue the Lottery at any time without notice at which time salary/wages deductions will be automatically suspended.

3.16 All information regarding entry to the draw will be confidential. The names of those staff who win prizes will not normally be published although the Promoter reserves the right to do so if this is deemed to be appropriate. The promoter also reserves the right to refuse entry to the draw where they feel that this action is appropriate.

3.17 In the event of a dispute about the interpretation of the Lottery rules or conduct of the draw, the decision of the promoter shall be final.

3.18 These rules may need to be revised.