Absence reporting

Employees are personally responsible for telephoning/speaking to their line manager, a designated deputy or most senior person on duty, to notify their sickness, within the required timescale, which will normally be no less than 1 hour if practicable, before their shift/duty start time dependent on service needs.

Formal reporting sickness absence by text message, email or social media is not permitted and employees who do so will be regarded as having breached the attendance management policy.

Where an employee is unable to report their absence themselves, e.g. when they are hospitalised, they will need to make sure that the person who reports their absence does so in line with the policy and can also answer questions from their manager.

When reporting their sickness absence, employees must provide the following information including:

• Sickness reason/nature of the illness
• The date their sickness started (even if this was a rest day/ non work day)
• How long they expect to be off sick and an indication of when they will be fit/ be back at work
• Whether they have or intend to contact their GP/Supervising Clinician
• Any urgent/important work that needs to be dealt with in their sickness absence

For more information click here to view the Attendance Management policy.